Administrative Assistant - theLightFM

Is God calling you to ministry?

For over 70 years, The Billy Graham Evangelistic Association (BGEA) has proclaimed the Gospel through its various ministries. Whether you work at our headquarters in Charlotte, North Carolina, the Billy Graham Library in Charlotte, North Carolina, the Billy Graham Training Center at the Cove (BGTC) in Asheville, North Carolina, Blue Ridge Broadcasting (BRB) in Asheville, North Carolina or a field office abroad, you are part of a team of committed Christians working together to reach people to the ends of the earth with the Gospel.

CHRISTIAN PURPOSE AND EXPECTATIONS:

All employees proclaim the Gospel of Jesus Christ through their employment, and thereby further BGEA’s religious mission.

Department Detail – Blue Ridge Broadcasting (BRB) is a listener-supported ministry that operates The Light FM radio stations, the primary of which is 106.9 FM, WMIT. Founded by Billy and Ruth Graham, and with offices and studios on the property of the Billy Graham Training Center at The Cove in Asheville, BRB reaches portions of seven states through 106.9 FM and six other FM signals in NC, SC, and TN. World-wide reach is achieved through The Light FM smartphone app, thelightfm.org and various podcasts. 

Job Summary – The Administrative Assistant is primarily responsible for supporting and assisting the Executive Director, Audio Ministry, for BGEA and the General Manager of BRB in a broad variety of tasks, including but not limited to projects, scheduling, meeting planning and coordination, travel arrangements, document preparation and distribution, Board meeting minutes and document organizing, file maintenance, general correspondence and follow-up, telephone, e-mail and mail assistance.  As needed, this position also supports the Managing Director Accounting & Administration; the Managing Director of Donor Ministries of BRB; and the Managing Director, Programming & Content of BRB.

Ministry Requirements

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds BGEA in prayer
• Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
• Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Essential Duties and Responsibilities

• Assists the Executive Director, Audio Ministry, for BGEA and the General Manager of BRB in a broad variety of tasks, including, but not limited to projects, scheduling, meeting planning and coordination, travel arrangements, document preparation and distribution, file maintenance, general correspondence and follow-up, telephone, e-mail and mail assistance
• Prepares and distributes documents, reports, and communications; screens phone calls and incoming mail
• Coordinates preparation of reports and materials for the BRB Board of Directors and Executive Committee meetings and takes minutes at said meetings
• Serves as administrative contact for board members and their support staff.
• Is point-person for communications flow between BGEA leadership and other management, as needed
• Communicates effectively with donors and listeners in-person and through telephone, e-mail, and mail
• Coordinates meetings, arranges conference calls, and takes minutes of full-staff, departmental and other meetings as assigned
• Plans and orchestrates details and hospitality for Board meetings, staff meetings, and other meetings and events as assigned
• Sets and maintains calendars and arranges travel and speaking engagements, and prepares presentation materials for BRB Management Team as needed
• Manages renewal and cancelation notices for contracts while maintaining and coordinating: contract files, mountain lease files and legal files in accordance with BGEA Record Retention Policy
• Maintains each of BRB’s station’s public file per FCC rules and regulations

Marginal Duties and Responsibilities

• Greets guests and provides station tours, as needed
• Provides data entry support during on-air and on-line fund-raising activities
• Assists Accounting & Administrative Team with mail processing, as needed
• Performs other tasks as assigned

Job Specifications

Skills and Knowledge

• A minimum of five years of administration experience with some executive-level leadership administrative experience
• Experience with non-profit boards, and media or communication organizations a plus
• Ability to work independently without close supervision, and to simultaneously handle multiple tasks and track multiple projects
• Must be able to communicate and work closely with staff at all levels of the Ministry
• Must be able to communicate clearly and concisely in written and oral form
• Proficient use of computerized systems, including PC Microsoft Office applications
• Must have good general office skills, including logical filing skills
• Ability to anticipate and prioritize
• Excellent organizational, time management, and follow up skills
• Ability to engage people in a welcoming, professional manner via every avenue of contact
• High level of integrity, courtesy, and professionalism
• Ability and comfort creating welcoming, hospitable environment for guests
• Excellent interpersonal and listening skills
• Ability to handle sensitive information with professionalism and maintain strict confidentiality
• A positive attitude and team-player mindset
• Ability to concentrate, occasionally under pressure

Physical/Mental Demands

• Ability to concentrate and work productively, under occasional pressure and frequent deadlines, despite interruptions
• Ability to lift and carry weights of up to 25 pounds
• Ability to work for extended periods at computer, while sitting, or working alone
• Attention to detail
• Flexible with changing priorities
• Ability to work supportively in a team setting
• Neatness of appearance in dress and grooming
• Welcoming, hospitable demeanor
• Ability to interact with diverse personality types

Working Conditions

• Ability to tolerate extended periods using computer equipment
• Ability to tolerate extended periods of sitting or standing in one work location
• Ability to work in close proximity to other staff with limited privacy
• Availability to work occasional events on evenings and weekends

Mission Statement

Continuing the lifelong work of Billy Graham, the Billy Graham Evangelistic Association exists to support and extend the evangelistic calling and ministry of Franklin Graham by proclaiming the Gospel of the Lord Jesus Christ to all we can by every effective means available to us and by equipping the church and others to do the same.

Statement of Faith

These core beliefs make up the foundation upon which all our ministry endeavors are based.

• We believe the Bible to be the inspired, the only infallible, authoritative Word of God revealing the love of God to the world.  (1 Thessalonians 2:13; 2 Timothy 3:15-17; John 3:16).
• We believe that there is one God, eternally existent in three persons: Father, Son, and Holy Spirit.
  (Matthew 28:19; John 10:30; Ephesians 4:4-6).
• We believe in the deity of the Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood on the cross, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal return in power and glory. (Matthew 1:23; John 1:1-4 and 1:29; Acts 1:11 and 2:22-24; Romans 8:34; 1 Corinthians 15:3-4; 2 Corinthians 5:21; Philippians 2:5-11; Hebrews 1:1-4 and 4:15).
• We believe that all men everywhere are lost and face the judgment of God, that Jesus Christ is the only way of salvation, and that for the salvation of lost and sinful man, repentance of sin and faith in Jesus Christ results in regeneration by the Holy Spirit. Furthermore, we believe that God will reward the righteous with eternal life in heaven, and that He will banish the unrighteous to everlasting punishment in hell. (Luke 24:46-47; John 14:6; Acts 4:12; Romans 3:23; 2 Corinthians 5:10-11; Ephesians 1:7 and 2:8-9; Titus 3:4-7).
• We believe in the present ministry of the Holy Spirit, whose indwelling enables the Christian to live a godly life. (John 3:5-8; Acts 1:8 and 4:31; Romans 8:9; 1 Corinthians 2:14; Galatians 5:16-18; Ephesians 6:12; Colossians 2:6-10).
• We believe in the resurrection of both the saved and the lost; the saved unto the resurrection of eternal life and the lost unto the resurrection of damnation and eternal punishment. (1 Corinthians 15:51-57; Revelation 20:11-15).
• We believe in the spiritual unity of believers in the Lord Jesus Christ and that all true believers are members of His body, the church.  (1 Corinthians 12:12, 27; Ephesians 1:22-23).
• We believe that the ministry of evangelism (sharing and proclaiming the message of salvation only possible by grace through faith in Jesus Christ) and discipleship (helping followers of Christ grow up into maturity in Christ) is a responsibility of all followers of Jesus Christ.  (Matthew 28:18-20; Acts 1:8; Romans 10:9-15;1 Peter 3:15).
• We believe God’s plan for human sexuality is to be expressed only within the context of marriage, that God created man and woman as unique biological persons made for each other. God instituted monogamous marriage between male and female as the foundation of the family and the basic structure of human society. For this reason, we believe that marriage is exclusively the union of one genetic male and one genetic female. (Genesis 2:24; Matthew 19:5-6; Mark 10:6-9; Romans 1:26-27; 1 Corinthians 6:9).
• We believe that we must dedicate ourselves to prayer, to the service of our Lord, to His authority over our lives, and to the ministry of evangelism.  (Matthew 9:35-38; 22:37-39, and 28:18-20; Acts 1:8; Romans 10:9-15 and 12:20-21; Galatians 6:10; Colossians 2:6-10; 1 Peter 3:15).
• We believe that human life is sacred from conception to its natural end; and that we must have concern for the physical and spiritual needs of our fellowmen.  (Psalm 139:13; Isaiah 49:1; Jeremiah 1:5; Matthew 22:37-39; Romans 12:20-21; Galatians 6:10).
• We believe God wonderfully and immutably creates each person a biological male or female.  These two distinct, but complementary sexes together reflect the image and likeness of God.  Rejection of one’s biological sex is a rejection of God’s merciful design and creative order.  (Genesis 1:26-27; Mark 10:6; 1 Corinthians 6:9; Deuteronomy 22:5).

Expectations for Ministry Employment

As an employee of Billy Graham Evangelistic Association:

• I acknowledge that the Lord Jesus Christ is my personal Savior and that I am a personal representative of Him.
• I understand that BGEA is a Christian organization whose purpose is proclaiming the message of the Gospel of the Lord Jesus Christ throughout the world.
• I agree that the purpose of my employment with BGEA is to further its Christian purpose, that I am prepared to assist in accomplishing that purpose, and that my role with BGEA plays a vital part in carrying out its Christian purpose and mission.
• I understand that I must exhibit conduct that is consistent with BGEA’s expectations, whether at work or away from work, in keeping with scriptural teachings and principles as set forth in God’s Word, BGEA’s Statement of Faith, and BGEA’s policies including Christian Conduct.
• I understand that BGEA has the right and the responsibility to ensure that its Christian religious purpose is carried on with the highest standards and is not harmed or impeded by conduct that is inconsistent with the Bible, BGEA’s Statement of Faith, its Christian religious purpose, or its policies
• I understand that any of my conduct which is not in keeping with the scriptural teachings and principles as set forth in God’s Word, BGEA’s Statement of Faith, and BGEA’s policies, is inconsistent with BGEA’s Christian religious purpose.
• I understand that if my conduct is determined by BGEA to be inconsistent with its Christian religious purpose, the result will be corrective action up to and including termination from employment.

The Title VII Exception for Employment

The Billy Graham Evangelistic Association (BGEA) is a faith-based religious organization committed to spreading the Good News of Jesus Christ through every effective means.  Consistent with our charitable purpose to share the Christian faith, a requirement for employment at BGEA is affirmation and adherence to our Christian Statement of Faith.  Our Statement of Faith prerequisite for employment is based upon federal law set forth in Title VII of the Civil Rights Act of 1964, 42 U.S.C. Section 2000e-1.